【国际组织实习】联合国粮食及农业组织National Administrative Assistant

招聘单位：联合国粮食及农业组织

实习岗位：National Administrative Assistant

实习地点：中国北京

工作时长：11个月

信息摘要

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

岗位职责

• Receive visitors, place and screen telephone calls and respond to routine requests for information;

• Process incoming and outgoing correspondence and documentation both electronic and paper based: send, receive, analyze, classify, route, distribute and file correspondence; check the quality of the processes and ensure that all formal requirements are met in compliance with standard procedures;

• Ensure the timely dispatch of correspondence, pouch services, parcels, express mail, etc. and monitor its status and disposition;

• Manage and update databases for mailing lists and other information; and maintain electronic and paper files; Maintain office library;

• Make travel and hotel arrangements and prepare travel authorizations/claims for staff member;

• Participate in UN common procurement activity of travel service, solicit ticket quotation, proposal travel itinerary and place ticket purchase order for travelers;

• Work with the UN travel agencies, ensure the payment of the travel ticket is made timely and correctly;

• Initiate general administrative tasks and provide assistance in the computerized financial / travel / human resources systems;

• Provide assistance in budgeting and financial, including monitoring of Field Budget Authorization from other Budget Holder Unit, preparing of bank transfer request, retrieving financial data from FAO corporate systems;

• Provide office, administrative and logistics support to meetings, committees, conferences, etc.;

• Be responsible for the stock and distribution of office stationaries and office supplies;

• Perform other duties as required.

能力要求

Minimum Requirements

• University degree in a field related to business or public administration, finance or HR management;

• Two years of relevant experience in office support work;

• Working knowledge of English and Chinese;

• Proficiency in current office software applications (MS Word, Excel, Power Point, etc.);

• Chinese Nationality.

FAO Core Competencies

• Results Focus;

• Teamwork;

• Communication;

• Building Effective Relationships;

• Knowledge Sharing and Continuous Improvement.

Selection Criteria

• At least one year of work experience in UN or other international entities, in the field of operations and administration, including travel management, finance, procurement or record and archives management;

• Good knowledge of the essential elements of a range of procurement/ financial/ accounting/ budgeting activities/travel, including the relevant policies, rules and regulations;

• Good knowledge of communication and documentation standards;

• Knowledge of FAO's corporate systems and database, or knowledge of UN standard operational rules and procedures and project/programme administrative management procedures would be an asset.

申请相关

截止日期：5月20日

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稿件来源：国际组织小行家

本期编辑：宋肖飞

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